File Numbering Format

Use the Format field to enter the formula you want the automatic file numbering feature to follow when naming new files. A formula contains a combination of the following codes, placed in the order in which you want them to appear in a file number. Do not include spaces between the codes. Click here for examples.

Code	Description
" "	Inserts text in between quotes. For example, to have the prefix SP (for SoftPro) inserted at the beginning of each new filename, enter "SP" at the beginning of your format. You can include any text that you like to meet your requirements.
Y/y	Inserts current year. Use Y for four-digit year (ex. 2001) or y for two-digit year (ex. 01).
1	Inserts last digit of current year. For example, 2001 would appear as 1.
M/m	Inserts number of current month. Use M for two-digit month (ex. January would appear as 01) or m for single-digit month (ex. January would appear as 1).
A/a	Inserts single-letter code (A-L) to represent the current month (A = January, B = February, C = March, ... L = December). To have upper case letters appear, enter A. For lower case letters, enter a.
S...	Inserts file number sequence. Enter as many S characters as you want spaces in the sequence. By default the first number in the sequence will be 1. For example, the first number in SSSS format would be 0001.

You can use any combination of codes in your format, not to exceed 20 total characters. For instance, if you want each new file number to contain the letters SP, the four-digit year, the double-digit month, and a three-digit file number, enter "SP"YMSSS. For example:

If you started using this format on April 1, 2001, the first file created would be named SP200104001.PFD. (The next file created on that day would be named SP200104002.PFD.)