The Transactions folder contains the following secured items.
Actions
- Allow any transaction date: If this permission is granted, there is no limitation to the transaction date of any transactions or group deposits being added. If not granted, the transaction or deposit date will be limited to today or tomorrow's date.
- Change group deposits "In transit" field: When this permission is denied, the "In Transit" field on the Deposit Details section of the group deposit will be disabled. When this permission is granted, a user can modify the "In Transit" field on the Deposit Details section of the group deposit.
- Change pending transaction type: If this permission is granted, the user can access the "Change pending transaction type" option under the "Actions" button on the register and ledger.
- Check renumbering: If this permission is granted, the user can access the "Check Renumbering" toolbar button that is located on the ribbon in ProForm and ProTrust.
- Disburse funds in excess of posted receipts: If this permission is granted, the user can post disbursements that total to an amount greater than the total of all posted receipts. This permission is depending on user having the permission for "Disburse if receipts not posted". If user needs to post disbursements in excess of total anticipated receipts (Posted receipts + Pending receipts), the permission for "Disburse funds in excess of total receipts" has to be granted in addition to this permission.
- Disburse funds in excess of total receipts: If this permission is granted, the user can disburse funds for an amount greater than the total amount of anticipated receipts (Posted receipts + Pending receipts). This permission is dependent on user having the permission for "Disburse if receipts not posted" and the permission for "Disburse funds in excess of posted receipts".
- Disburse if receipts not posted: If this permission is granted, the user will have the ability to post disbursement before all of the anticipated receipts have been posted. If user needs to post disbursements that total to an amount greater than the total of all posted receipts, the permission for "Disburse funds in excess of posted receipts" has to be granted in addition to this permission. If user needs to post disbursements in excess of total anticipated receipts (Posted receipts + Pending receipts), the permission for "Disburse funds in excess of total receipts" has to be granted in addition to this permission.
- Disburse overage if all receipts not posted: If this permission is granted, the user can disburse any overages that appear on HUD-1 Payor grids before all of the anticipated receipts have been posted. This permission is not dependent on user having the permission for "Disburse if receipts not posted". If user needs to post an overage disbursement that totals to an amount greater than the total of all posted receipts, the permission for"Disburse funds in excess of posted receipts" has to be granted in addition to this permission. If user needs to post an overage disbursement in excess of anticipated receipts (Posted receipts + Pending receipts), the permission for "Disburse funds in excess of total receipts" has to be granted in addition to this permission.
- Disburse transferred funds: If this permission is granted, the user can access the "Disburse Transferred Funds" functionality under the "Actions" button on fee and transfer ledgers in ProTrust and on transfer ledgers in ProForm.
- Print transaction form: If this permission is granted, the user can access the "Print Transaction Form" option under the "Print" button in the register and ledger.
- Reassign transaction: If this permission is granted, the user can move a transaction that was posted to an incorrect order onto the correct order. This option is located under the "Actions" button in the register and ledger.
- Reprint check: If this permission is granted, the user can access the "Reprint Check" option under the "Print" button in the register and ledger.
- Restore deleted check: If this permission is granted, the user can restore a deleted check. This functionality is accessed from the "Repost" button on the Transactions History dialog located on the register and ledger.
- Restore deleted transaction (non-check): If this permission is granted, the user can restore deleted non-check type transactions. This functionality is accessed from the "Repost"button on the Transactions History dialog located on the register and ledger.
- Restore stop payment check: If this permission is granted, the user can restore a stop payment check. This functionality is accessed from the "Repost" button on the Transactions History dialog located on the register and ledger.
- Restore voided check: If this permission is granted, the user can restore a voided check. This functionality is accessed from the "Repost" button on the Transactions History dialog located on the register and ledger.
- Restore voided transaction (non-check): If this permission is granted, the user can restore voided non-check type transactions. This functionality is accessed from the "Repost" button on the Transactions History dialog located on the register and ledger.
- Stop payment check: If this permission is granted, the user can change the "Check Type" field on the Check dialog to "Stop Payment".
- Transfer from non-order to order: If this permission is granted, the user can transfer money from a non-order ledger (including Fee Transfer ledgers) to an order related ledger.
- Transfer from order to non-order: If this permission is granted, the user can transfer money from an order related ledger to a non-order related ledger (including Fee Transfer ledgers).
- Transfer from order to order: If this permission is granted, the user can transfer money from an order to another order.
- Transfer non-revenue to revenue ledger: If this permission is granted, the user will be able to transfer to a revenue ledger even if the transfer's payee is not a revenue contact.
- Void check: If this permission is granted, the user can change the "Check Type" field on the Check dialog to "Voided" when used in conjunction with edit permission for the specified transaction type.
- Void disbursed transfer: If this permission is granted, the user can void ledger transfers that were included in a disbursement created through the "Disburse Transferred funds" option.
- Void transaction (non-check): If this permission is granted, the user can change the "Status" field to "Voided" on all non-check type transactions when used in conjunction with edit permission for the specified transaction type.
Check Printing
- Beginning check number: If this permission is granted, the user can modify the "Beginning check number" field on the Check Selection dialog when printing checks. Consequently, the user can change the check number assigned to each check in the print series.
- Check date: If this permission is granted, the user can modify the "Check(s) date" field on the Check Selection dialog when printing checks. Consequently, the user can change the transaction date assigned to each check in the print series.
- Print when order is out of balance: If this permission is granted, the user can print checks when the HUD-1 is out of balance.
Fields on Pending Transactions
- Payee address: If this permission is granted, the user can modify the Payee address field on a pending transaction when used in conjunction with the edit permission for the specified transaction type.
- Payee/Payor name: If this permission is granted, the user can modify the Payee/Payor name field on a pending transaction when used in conjunction with the edit permission for the specified transaction type.
Fields on Posted Transactions
- All other fields: If this permission is granted, the user can modify any field on a posted transaction that does not have a separate permission specifically controlling that field when used in conjunction with edit permission for the specified transaction type. Therefore this permission controls all transaction fields with the exception of: Status, Check Type, Amount, Apply Towards, Check Number, Medium, Payee/Payor, Reference Number, Transaction Date and Cleared Date.
- Amount:
- Incoming wire: If this permission is granted, the user can modify the Amount field on a posted Incoming wire if edit permission to Incoming wires is also granted.
- Interest credit: If this permission is granted, the user can modify the Amount field on a posted Internet credit if edit permission to Interest credits is also granted.
- Ledger transfer: If this permission is granted, the user can modify the Amount field on a posted Ledger transfer if edit permission to Ledger transfers is also granted.
- Manual check: If this permission is granted, the user can modify the Amount field on a posted Manual check if edit permission to Manual checks is also granted.
- Miscellaneous credit: If this permission is granted, the user can modify the Amount field on a posted Miscellaneous credit if edit permission to Miscellaneous credits is also granted.
- Miscellaneous debit: If this permission is granted, the user can modify the Amount field on a posted Miscellaneous debit if edit permission to Miscellaneous debits is also granted.
- Outgoing wire: If this permission is granted, the user can modify the Amount field on a posted Outgoing wire if edit permission to Outgoing wires is also granted.
- ProForm-generated check: If this permission is granted, the user can modify the Amount field on a posted ProForm-generated check if edit permission to ProForm-generated checks is also granted.
- Receipt: If this permission is granted, the user can modify the Amount field on a posted Receipt if edit permission to Receipts is also granted.
- Transfer: If this permission is granted, the user can modify the Amount field on a posted Transfer if edit permission to Transfer is also granted.
- Apply towards: If this permission is granted, the user can modify the Apply Towards field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- Check number: If this permission is granted, the user can modify the Check Number field on a posted check when used in conjunction with edit permission for checks.
- Draft checks: If this permission is granted, the user can modify the Draft checkbox on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- Medium: If this permission is granted, the user can modify the Medium field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- Payee address: If this permission is granted, the user can modify the Payee address field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- Payee/Payor code: If this permission is granted, the user can modify the Payee/Payor code field on a posted transaction when used in conjunction with edit permission for the specified transaction type. This only applies to manually -created transactions on a ProForm register or if the "Generate Pending Transactions" button is used on a register.
- Payee/Payor name: If this permission is granted, the user can modify the Payee/Payor name field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- Reference number: If this permission is granted, the user can modify the Reference Number field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
- To IBA: If this permission is granted, the user can modify the "To IBA" field on a posted disbursement when used in conjunction with "Transactions - IBA" add permission and edit permission for the specified transaction type.
- Transaction date: If this permission is granted, the user can modify the Transaction Date field on a posted transaction when used in conjunction with edit permission for the specified transaction type.
Transactions
- Group deposit: A user with add, edit or delete rights granted will be able to access the Group Deposits screen. If add rights are granted, the user can add group deposits. If edit rights are granted, the user can search for and edit any existing group deposit. If delete rights are granted, the user can delete any existing group deposits.
- HUD transfer: If add permission is granted, the user can add a new HUD Transfer. If edit permission is granted, the user can modify fields on a posted HUD Transfer when used in conjunction with the edit permission specifically controlling the applicable field on the posted HUD Transfer. If delete permission is granted, the user can remove any HUD Transfers.
- Incoming wire: If add permission is granted, the user can add incoming wires. If edit permission is granted, the user can modify fields on posting incoming wires when used in conjunction with the edit permission specifically controlling the applicable field on the posted incoming wire along with modifying fields on posted IBA incoming wires when used in conjunction with "IBA transactions" edit permission. If delete permission is granted, the user can remove posted incoming wires along with removing posted IBA incoming wires when used in conjunction with "IBA transactions" delete permission.
- Interest credit: If add permission is granted, the user can add interest credits along with the ability to add posted IBA interest credits when used in conjunction with "IBA transactions" add permission. If edit permission is granted, the user can modify fields on posted interest credits when used in conjunction with the edit permission specifically controlling the applicable field on the posted interest credit along with modifying fields on posted IBA interest credits when used in conjunction with "IBA Transactions" edit permission. If delete permission is granted, the user can remove posted interest credits along with removing posted IBA interest credits when used in conjunction with "IBA transactions" delete permission.
- Ledger transfer: If add permission is granted, the user can add new ledger transfers when used in conjunction with "Transfer from non-order to order" execute permission, "Transfer from order to non-order" execute permission or "Transfer from order to order" execute permission. If edit permission is granted, the user can modify existing posted ledger transfers when used in conjunction with the edit permission specifically controlling the applicable field on the posted ledger transfer. If delete permission is granted, the user can remove posted ledger transfers.
- Manual check: If add permission is granted, the user can manually add checks. If edit permission is granted, the user can modify fields on manually-posted checks when used in conjunction with the edit permission specifically controlling the applicable field on the manually-posted check. If delete permission is granted, the user can remove manually-posted checks.
- Miscellaneous credit: If add permission is granted, the user can add miscellaneous credits. If edit permission is granted, the user can modify fields on posted miscellaneous credits when used in conjunction with the edit permission specifically controlling the applicable field on the posted miscellaneous credit along with modifying fields on posted IBA miscellaneous credits when used in conjunction with "IBA transactions" edit permission. If delete permission is granted, the user can remove posted miscellaneous credits along with removing posted IBA miscellaneous credits when used in conjunction with "IBA transactions" delete permission.
- Miscellaneous debit: If add permission is granted, the user can add miscellaneous debits along with the ability to disburse miscellaneous debits to or from an IBA when used in conjunction with "IBA transactions" add permission and the "Miscellaneous credit" add permission. If edit permission is granted, the user can modify fields on posted miscellaneous debits when used in conjunction with the edit permission specifically controlling the applicable field on the posted miscellaneous debit along with modifying fields on posted IBA miscellaneous debits when used in conjunction with "IBA transactions" edit permission. If delete permission is granted, the user can remove posted miscellaneous debits along with removing posted IBA miscellaneous debits when used in conjunction with "IBA transactions" delete permission.
- Outgoing wire: If add permission is granted, the user can add outgoing wires along with disbursing outgoing wires to or from an IBA when used in conjunction with "IBA transactions" add permission and the "Incoming Wire" add permission. If edit permission is granted, the user can modify fields on posted outgoing wires when used in conjunction with the edit permission specifically controlling the applicable field on the posted outgoing wire along with modifying fields on posted IBA outgoing wires when used in conjunction with "IBA Transactions" edit permission. If delete permission is granted, the user can remove posted outgoing wires along with the ability to remove posted IBA outgoing wires when used in conjunction with "IBA transactions" delete permission.
- ProForm-generated check: If add permission is granted ,the user can disburse ProForm-generated checks. If edit permission is granted, the user can modify fields on ProForm-generated posted checks when used in conjunction with the edit permission specifically controlling the applicable field on the ProForm-generated posted check. If delete permission is granted, the user can remove ProForm-generated posted checks.
- Receipt: If add permission is granted, the user can add receipts. If edit permission is granted, the user can modify fields on posted receipts when used in conjunction with the edit permission specifically controlling the applicable field on the posted receipt along with modifying fields on posted IBA receipts when used in conjunction with "IBA transactions" edit permission. If delete permission is granted, the user can remove posted receipts along with removing posted IBA receipts when used in conjunction with "IBA transactions" delete permission.
- Transactions dated on or before "Reconciled as-of" date: If add permission is granted, the user can add transactions dated on or before the "Reconciled-as-of" date. If edit permission is granted, the user can edit transactions dated on or before the "Reconciled-as-of" date. If delete permission is granted, the user can delete transactions dated on or before the "Reconciled-as-of" date.
Transactions - IBA
- Check: If add permission is granted, a Check can be posted to an IBA if add permission for an IBA Receipt and edit permission for the "To IBA" field are also granted. If add permission is granted, a Check can be posted from an IBA if add permission for an IBA Receipt is also granted. If edit permission is granted, fields on a posted IBA Check can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Check. If delete permission is granted, an IBA Check can be removed.
- Incoming wire: If add permission is granted, an Incoming Wire can be posted to an IBA if add permission for an IBA Outgoing Wire and edit permission for the "To IBA" field are also granted. If add permission is granted, an Incoming Wire can be posted to the trust account if add permission for an IBA Outgoing Wire is also granted. If edit permission is granted, fields on a posted IBA Incoming Wire is also granted. If edit permission is granted, fields on a posted IBA Incoming Wire can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Incoming Wire. If delete permission is granted, an IBA Incoming Wire can be removed.
- Interest credit: If add permission is granted, an Interest Credit can be posted in an IBA. If edit permission is granted, fields on a posted IBA Interest Credit can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Interest Credit. If delete permission is granted, an IBA Interest Credit can be removed.
- Miscellaneous credit: If add permission is granted, a Miscellaneous Credit can be posted to an IBA if add permission for an IBA Miscellaneous Debit and edit permission for the "To IBA" field are also granted. If add permission is granted, a Miscellaneous Credit can be posted to the trust account if add permission for an IBA Miscellaneous Debit is also granted. If edit permission is granted, fields on a posted IBA Miscellaneous Credit can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Miscellaneous Credit. If delete permission is granted, an IBA Miscellaneous Credit can be removed.
- Miscellaneous debit: If add permission is granted, a Miscellaneous Debit can be posted to an IBA if add permission for an IBA Miscellaneous Credit and edit permission for the "To IBA" field are also granted. If add permission is granted, a Miscellaneous Debit can be posted from an IBA if add permission for an IBA Miscellaneous Credit is also granted. If edit permission is granted, fields on a posted IBA Miscellaneous Debit can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Miscellaneous Debit. If delete permission is granted, an IBA Miscellaneous Debit can be removed.
- Outgoing wire: If add permission is granted, an Outgoing Wire can be posted to an IBA if add permission for an IBA Incoming Wire and edit permission for the "To IBA" field are also granted. If add permission is granted, an Outgoing Wire is also granted. If edit permission is granted, fields on a posted IBA Outgoing Wire can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Outgoing Wire. If delete permission is granted, an IBA Outgoing Wire can be removed.
- Receipt: If add permission is granted, a Receipt can be posted to an IBA if add permission for an IBA Check and edit permission for the "To IBA" field are also granted. If add permission is granted, a Receipt can be posted to the trust account if add permission for an IBA Check is also granted. If edit permission is granted, fields on a posted IBA Receipt can be modified when used in conjunction with the edit permission specifically controlling the applicable field on the posted Receipt. If delete permission is granted, an IBA Receipt can be removed.
Transactions - Pending
- Held check: If edit permission is granted, the user can modify existing ProForm-generated held checks when used in conjunction with the edit permission for pending ProForm-generated checks and can edit existing manually-entered held checks when used in conjunction with edit permission for pending manual checks. If delete permission is granted, the user can only delete manually -entered held checks when used in conjunction with the delete permission for pending manual checks.
- HUD transfer: If edit permission is granted, the user can modify any existing pending HUD Transfers. If delete permission is granted, the user can remove any pending HUD Transfers.
- Incoming wire: If edit permission is granted, the user can modify any existing pending Incoming Wires. If delete permission is granted, the user can remove any pending Incoming Wires.
- Interest credit: If edit permission is granted, the user can modify any existing pending Interest credits. If delete permission is granted, the user can remove any pending Interest credits.
- Ledger transfer: If edit permission is granted, the user can modify the existing pending Ledger transfers. If delete permission is granted, the user can remove any pending Ledger transfers.
- Manual check: If edit permission is granted, the user can modify any existing pending Checks that were manually created. If delete permission is granted, the user can remove any pending Checks that were manually created.
- Miscellaneous credit: If edit permission is granted, the user can modify any existing pending Miscellaneous credits. If delete permission is granted, the user can remove any pending Miscellaneous credits.
- Miscellaneous debit: If edit permission is granted, the user can modify any exiting pending Miscellaneous debits. If delete permission is granted, the user can remove any pending Miscellaneous debits.
- Outgoing wire: If edit permission is granted, the user can modify any existing pending Outgoing wires. If delete permission is granted, the user can remove any pending Outgoing wires.
- ProForm-generated check: If edit permission is granted, the user can modify any existing pending Checks that were ProForm-generated.
- Receipt: If edit permission is granted, the user can modify any existing pending Receipts. If delete permission is granted, the user can remove any pending Receipts.