Prompt Type
A Prompt Type must be selected for each prompt you add. The Prompt Type you select depends on the type of information the prompt is to solicit. If you want a name or other piece of short text entered, select the CHAR type for your prompt. If you need a Yes/No answer to a question, such as "Have the documents been recorded?," choose the CHECK type.
The Prompt Type you select will also determine the amount of space the user will be given to respond. For example, if a prompt is created with a SSN (Social Security number) type, the user will be limited to 11 characters when entering a response to it (nine for numbers and two allowed for dashes). A DATE2 prompt will allow the user six characters. Use the following table to help you decide which type to select.
|
Prompt Type |
Description |
|
CHECK |
Use for prompts that ask the user to check a box to confirm a statement (such as a Yes/No question). |
|
CHAR |
Use for prompts that will require a simple text entry of up to 40 characters. |
|
FT |
Use for prompts that will require a longer text entry of up to 32,000 characters. |
|
NUMB0 |
Use for prompts for a numeric value with no decimal places (i.e., 100). Note: When entering a NUMB0 type prompt in a document, you must include the ZERO display option – for example: {{SAMPLE}ZERO}}. Otherwise, if the entry is 0, a blank space will appear. |
|
NUMB1 |
Use for prompts for a numeric value, allowing for one decimal place (i.e., 111.1). You do not have to type a decimal point when entering a response to a NUMB prompt. |
|
NUMB2 |
Use for prompts for a numeric value, allowing for two decimal places (i.e., 111.12). Note: When entering a NUMB2 type prompt in a document, you must include the ZERO display option – for example: {{SAMPLE}ZERO}}. Otherwise, if the entry is 0.00, a blank space will appear. |
|
NUMB3 |
Use for prompts for a numeric value, allowing for three decimal places (i.e., 111.123). |
|
NUMB4 |
Use for prompts for a numeric value, allowing for four decimal places (i.e., 111.1234). |
|
NUMB5 |
Use for prompts for a numeric value, allowing for five decimal places (i.e., 111.12345). |
|
DATE2 |
Use for prompts that require a date with two-digit year (i.e., 01/01/00). |
|
DATE4 |
Use for prompts that require a date with four-digit year (i.e., 01/01/2000). |
|
TIME |
Use for prompts for a time. The format is 08:30-AM or 08:30-PM. AM or PM will be filled in automatically for you depending on the time that is entered. The default AM or PM can be changed. |
|
SSN |
Use for prompts for a social security number. The acceptable social security number formats include: 123-45-6789, 123456789, or 12-3456789. |
|
PHONE |
Use for prompts for a phone number, for example, (919)829-1122. You do not have to type the parentheses or dashes when entering a response to a PHONE prompt. |
|
ZIP |
Use for prompts for a ZIP code without four-digit extension (i.e., 27514) |
|
ZIP4 |
Use for prompts for a ZIP code with four-digit extension (i.e., 27514-1234) You do not have to type a dash when entering a response to a ZIP4 prompt. |